Legal PA to Group General Counsel

Job Introduction

A leader in Motor, Home, Travel and Health Insurance; Saga offers an environment where we will do the best thing for you to develop your skills and develop your career.

An exciting opportunity has arisen for a Personal Assistant to the Group General Counsel. 

You will provide high quality professional support primarily to the Group General Counsel, but also to the wider Legal Team by performing a variety of administrative duties, within a highly confidential environment.

You will bring experience as a legal secretary or experience in providing secretarial support. Discretion and confidentiality are essential attributes to be successful in this role. 

And in return, you can look forward to all of the responsibility and involvement of an integral role, providing you with a rewarding and fast paced career with an excellent benefits package including life assurance, pension, high street and online discounts, and concessions for holidays and travel.

If this sounds like a role for you then keep reading...

Role Responsibility

• Manage the Group General Counsel’s diary efficiently
• Maintain all internal Legal reporting and liaison with external law firms
• Organise papers and reports for the General Group Counsel ahead of meetings
• Preparation of periodic financial budgetary reporting for the Group Legal team.
• Prime responsibility for maintaining the contract database and contract governance sign-off process
• Preparing minutes and agendas for meetings
• Administration and reporting of annual leave, sickness absence, maternity leave and other confidential staff related issues
• Arranging ad-hoc meetings with management, team and 1.:1s collation and distribution of agenda’s and minutes
• Booking meeting Rooms and arranging refreshments
• Ordering of stationery and IT related hardware and software
• Ensuring incoming mail and emails are dealt with effectively, promptly and professionally
• First point of contact for ad hoc enquiries and ensuring all enquires are dealt with promptly
• Answering the telephone and taking messages for the GGC and Legal Team
• General filing/contract filing       
• Filing/logging confidential documents for the Fire Safe
• Scanning confidential documents
• Supporting the wider Legal team with ad hoc administrative queries

The Ideal Candidate

Capability, Knowledge and Experience:

• Excellent literacy and reasonable numeracy skills
• Excellent understanding of Microsoft Software packages
• Knowledge of Sharepoint and Visio or the ability to pick up new packages quickly
• Attention to detail
• Previous experience as a Legal Secretary or Paralegal desirable but not essential
• Previous Saga experience preferred
• Previous executive support preferred

Education and Qualifications:

• English and Maths GCE/GCSE or equivalent

Personal Characteristics:

• Maintain high professional and ethical standards, act with integrity and credibility.
• Strong interpersonal skills and able to communicate clearly, precisely and appropriately, both verbally and in writing at all levels, and maintain excellent working relationships
• Ability to prioritise work and deal with a number of tasks simultaneously, under pressure and to tight deadlines.
• Demonstrate a courteous and professional demeanour
• Confident dealing with clients and other professionals.
• Work effectively as part of the Legal team
• Display a strong positive “can do” attitude

Package Description

The standard benefits when you join Saga include:

• Option to purchase a further 5 days annual leave per year
• Free private medical insurance after 1 years service
• Pension
• AXA Be Supported
• Apples Nursery (Folkestone only and on a waiting list basis)
• Free fruit 
• Give as you earn
• Free eye tests
• Honeymoon benefit
• Sharebuy
• Salary finance
• Discounts on Saga holidays and insurance products
• A range of reductions and offers from leading retailers, travel groups and entertainment companies
• Long service awards

About the Company

When you join Saga you will see that we are committed to treating all employees fairly and to offering equal opportunities in all aspects of employment and advancement. 

We value diversity not just because it is the right thing to do, but because diverse teams perform better. Creating a culture in which everyone feels welcome and offering equal opportunities in all aspects of employment and advancement is incredibly important to us. Fair consideration is given to applications from all applicants, including those with disabilities. If you need support at any point with your application please let us know as we will be happy to help.

Learn more about the Saga business by watching our Saga plc results for the financial year 2018/2019

To all recruitment agencies: Saga does not accept agency CVs unless specifically engaged on the role by the HR Recruitment Team. Please do not forward CVs to our recruiters, employees or any other company location. Saga is not responsible for any fees related to unsolicited CVs.

Saga Group